CHAPTER
ONE
1.0
INTRODUCTION
Store management is a feature of almost every
undertaking both private and public concern. Although it has for many years
been unexplored we seem to have forgotten the fact that the entire organization
relics much more on services of store. One area of great expenditure in either
the public or private sector of the economy is the acquisition and maintenance
of material. Briefly, store management covers progress of deliverances quality
control storage preservation and finally distributions. However, it is a well
known fact that store management is a major last centre because of the saving,
it can affect and thereby contribute significantly to the profit of the
organization. Since material and supplies form the life blood of any
organization, they should be made available at the proper place and time and at
a reasonable price.
1.1
HISTORICAL
BACKGROUND OF THE ESTABLISHMENT
Kwara state was established in the year 1967 as one
of the ten (10) Northern States ministries were also established charged with
various duties. Few among the ministries created wipe ministry of finance
ministry of education, ministry of works and ministry of Health e.t.c The
ministry of finance is one of the most
important ministries charged with the duty of providing funds to other
ministries and government parastatal auditing the account of other ministries
and parastatals and the provision of all
the necessary materials. Ministry of finance has the following divisions listed
above each performing different functions the divisions are Finance Division,
Administrative Division, Revenue Division and Finally Audit Division.
1.2
ORGANIZATION
CHART OF MINISTRY OF FINANCE ILORIN
DIRECTOR FINANCE
AND SUPPLY
SECRETARY
CHIEF STORE
OFFICER
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PRINCIPAL STORE
OFFICE PRINCIPAL STORE OFFICE
STORE OFFICER ASSISTANT STORE
OFFICER
STORE
ASSISTANT STORE ATTENDANT
MINISTRY OF FINANCE
ILORIN
However, central store
unit of the ministry as the area of study has some sections namely Inspection Permanent
Board of Survey Purchase Section and lastly store section.
1.3
STATEMENT
OF THE GENERAL PROBLEM
During
the course activities of the ministry were faced by many problems.
i.Shortage of qualified store personnel:
it was discovered that there were few qualified personnel’s in the store
section of the ministry and this problem has seriously undermined the efficiency
of the store section.
ii.Poor storage facilities: it
was also discovered that there were inadequate and outdated storage facilities
leading to deterioration of some items in the store especially items that
require special storage such materials often become problem for the ministry.
iii.Poor store controlsy stem: materials
are not being supplied time there by causing unnecessary interruption in the
operation ministry determination of correct qualities of some stock items often
becomes problematic to the establishment.
iv.Poor location system: poor
location of materials in store is also one of the major problems of the
establishment as such leading to waste of time before materials can be issued
to user.
v.Poor coding system: materials
kept in store were not properly coded which makes it difficult for easy
identification of materials.
1.4
OBEJECTIVES
OF THE STYUDY
The primary motives behind this research impartial
fulfillment of the requirement for the Award of Higher National Diploma
Certificate in Business Administration Institute of Finance and Management
Studies Kwara State Polytechnic, Ilorin. Another objective of this research
work is to shield more light on efficient inventory control system and the
effect it has an material procreant. To identify problems of public sections in
the area of inventory control or stock and offer suitable solution
To examine the relationship of store
department with other department and vice-versa.
1.5
SCOPE
OF THE STUDY
Major part of information vital to the proper
conduct of the research work shall namely be collected from the material
management unit of the directorate of logistic and supply. Ministry of finance,
Ilorin and other department of the ministry.
More over this research work will be
limited in scope to the roles of store management( a case study of ministry of
finance, Ilorin) owing to limit the time and financial recourses at the
researcher disposal as at the time of carrying out this research.
1.6
LIMITATIONS
OF THE STUDY
The
researcher encountered a lot of problem during the course of researcher and
this had restricted the scope of his study to a specify area.
I.Financial constraints: the
researcher fared the problem inadequate finance to carry out the research
programme. The researcher was financially handicapped and this accounted for
limiting the scope of ministry of finance Ilorin.
II.Lack of cooperation:
the researcher experienced a serious un cooperative attitudes from the staff of
the ministry of finance, Ilorin personnel whom the researcher can reacted
during the course of inter viewing them to enable him collect vital information
required for the research work were in most cases not always available in their
offices and where they are available they refused to give required information.
III.Time constrain: due
to time constraint and over whelming academic assignment in the school. The
researcher fund it difficult to collect data with the staff at time could not
permit the researcher to visit other organizations.
1.7
HYPOTHESIS
FORMULATION
It is very essential to develop some reasonable
assumption about the subject matter. Hypothesis is a theoretical
conceptualization or quest about the result of the study hypothesis could be
null or alternative.
Null
hypothesis (Ho)
Alternatives
hypothesis (Hi)
The
following hypothesis were formulated in this research were:
Ho:
store formulated has no role to play in government establishment towards
operational efficiency.
Hi:
store formation is highly indispensable in ensuring operational efficiency in
government establishments.
1.8
DEFINITION
OF TERMS
The following are the definitions of some important
terms related to store management;
1.
Quality:
quality can be defined as the fitness
and the satisfaction to be derived from a product. In other word it means
suitability of a product for intended purpose.
2.
Specification:
specification is the detailed
description of the materials, parts and components used in marketing a product.
3.
Absolute:
an item or material is used to be absolute when its no longer used by the
company.
4.
Standard
price: this can be described as pre-determined
price fixed on the basis of up to data knowledge of market price and condition.
5.
Unit
of issue: is the smallestquantity normally issue from a store house. A suitable unit is
fixed for each item of stock held and this unit should be employed consistently
in all receipt issue recording and provisioning procedure.
6.
Provisioning:
this is the process of determining requirement of material taking in to
consideration existing stock in hand at any time will be in according with the
stock control policy.
7.
Acquisition?
This is the sum of a cost of ordering.
8.
Stock
taking: is the complete process of verifying the
quality balance.
9.
Store
accounting: is the process of recording stock
movement and balance in value.
10.
Cyclical
provisioning: is the process of examining the
stock records for a particular class of commodity of a regular intervals and
raising a provision demand at one time for all their requiring replenishment.
1.9
PLAN
OF THE STUDY
The sample plan of the study provide a resource for
understanding the possible course and educational experience for students pursing
a program of study (BAM) the models provided represent options with in each of
the 16 career clusters in and career path ways and serve to define the
possibilities associated with each are. The program of is the course and
opportunities offered by the state district and school while the plan of the
study represent the individual student choices associated with completing the
program of the study.
These
models plans of the study also represent models for programs of the secondary
and past secondary levels each plan of the study is available in either PDF of
excel. The excel files area easily customizable to reflect the actual courses
and offering locally the plans of study provide are sample and are based on the
2009 knowledge and skill identified for each carrier cluster in and carrier
path way the knowledge and skills references on the plans of the study are
displayed as knowledge and skill.