ABSTRACT
Most Educational Institutions in Nigeria, such as Universities, Polytechnics and Colleges of Education still operate on the manual method of record keeping and computation of students’ grade point averages (GPA) which is time-consuming and error prone especially when the number of student is large. This study was carried out to verify all the manual process involved in generating student Examination Result and to seek way of automating the system for effective operations. Since there is continuous moves towards technological advances that enhanced productivity of labour and free human beings of task more economically by machines. Computer and its appreciations have become vital tools in economic industrial and social development of advanced countries of the world. This system is designed to efficiently handle processes like inputting scores, storing result, classifying the grade points automatically calculated, and interpreting data of students overall result. The developed software using Visual Basic 6.0 performed well and produced expected result on completion. With it, it was possible to computer Grade Point Average and Cumulative Grade Point Average for each student based on Examination Scores entered.
TABLE OF CONTENT
CHAPTER ONE
1.0 Introduction
1.1 Background of the Study
1.2 Problem of the Study
1.3 Purpose of the Study
1.4 Objective of the Study
1.5 Limitation of the Study
1.6 Definition of Terms
CHAPTER TWO
2.0 Literature Review
2.1 Manual Processing Method
2.2 The set back of Manual Result Processing and the need
for automated System
2.3 Computerized and Information System
2.4 Merit and Demerit of Computerized Result Processing
2.5 Definition of Terms
CHAPTER THREE
3.0 Research Methodology
3.1 The Input Analysis
3.2 The Process Analysis
3.3 The Output Analysis
3.4 The Selection Menu
3.5 The Main Window
3.6 The Print Menu
3.7 Users’ Information
CHAPTER FOUR
4.0 Programming
4.1 Program Design
4.2 The Choice of the Program Used
4.3 Brief Description and Usage of the Software
4.4 Hardware and Software Specification
4.5 System Maintenance
4.6 Advantages/Uses of Visual Basic
CHAPTER FIVE
5.0 Summary, Conclusion and Recommendation
5.1 Summary
5.2 Conclusion
5.3 Recommendation
References
Appendix
CHAPTERONE
1.0 INTRODUCTION
One of the largest investments in many organizations is the creation, maintenance and retrieval of information. It was been estimated that in an organization such as a tertiary educational community, information is highly essential for correct student’s record and examination data. Student information that is not properly created and stored will cause many errors. Nearly every section of educational system requires information processing. It is fortunate that all education institutions in the developing world, such as universities, colleges of education and polytechnics in Nigeria still operate under the manual method of record keeping and computation of Grade Point Average (GPA) and this method is highly prone to errors.
The errors associated with the existing manual method of processing students result in most colleges of education in Nigeria, including federal college of education in Osiele, Abeokuta, make it not only desirable but imperative that computerized approach used to the full in measuring students’ progress. With the use of computers for information processing, the following are possible instant access to students’ personal and course information, instant student information updating, automatic computation of the Grade Point Average (GPA), generation of the graduating list, monitoring of failed courses, keeping an up-to-date record of entire student body in the institution, storing course code curse description or title, course unit and scores for the purpose of GPA computation and p[reducing user-friendly data entry screen for ease of use.
Since the inception of federal colleges of education Osiele, Abeokuta in 1976, the colleges operate with five schools namely: school of science, school of art and social science, school of language, school of vocational education and school of education.
All of which having student enrollment increasing every year, right from the inception of this great institution. Due to increasing number of student in each school of the institution, computation of the student’s GPA has been a very difficult task. Therefore because of this problems and errors arising from using the manual result processing system, a software-computerized result processing system becomes inevitable: the benefit accruable from the computer based cannot be over emphasized.
1.1 BACKGROUND OF THE STUDY
At present the students grading system used by all colleges of education in Nigeria is the five-point grading system, established by the Nigeria Commission of Colleges of Education (NCCE) in 1898. The NNCE five-point grading system is shown below:
Table 1: The NCCE five point grading system
|
SCORE (%) |
LETTERGRADE |
GRADEVALUE |
REMARK |
|
70-100 |
A |
5 |
Excellent |
|
60-69 |
B |
4 |
Very Good |
|
50-59 |
C |
3 |
Good |
|
45-49 |
D |
2 |
Average |
|
40-44 |
E |
1 |
Pass |
|
0-39 |
F |
0 |
Fail |
The courses offered in a NCE programme are allocated a number of credit hours which vary from one course to another, because the causes vary in their needs and scope. Hence some are allocated greater credit hours than others.
1.2 PROBLEM OF THE STUDY
The problem of the study can be summarized as follows:
1. It takes a longer time to design and implement
2. It require high caliber, experienced and specialized personnel
3. It is costly
4. The coding is logical and requires specialized programmers.
1.3 PURPOSEOFTHESTUDY
The purpose of the study is to design and implementation of a computerized result processing system for computer science department at the federal college of education, Osiele, Abeokuta.
1.4 OBJECTIVESOFTHESTUDY
The objectives of a computerized:
1. monitoring the performance of the student in the department
2. to increase the flexibility of the information available
3. to make processing of students result faster and easier
1.5 LIMITATIONOFTHESTUDY
The following are the likely challenges that may arise in the process of the investigation. It includes:
1. Money
2. Transportation
3. Time consumption
There are many other problem that occur when carrying out this research project, the first limitation is due to non availability of material topic which makes it difficult for the researcher to have access to work that has been written on it for the literature review. This makes the study to be limited to the fact obtained from the internet, library and environment factors.
1.6 DEFINITIONOFTERMS
COMPUTER: A computer is a programmable machine that receives, stores and manipulates data and provides output in a meaningful and useful format.
COMPTERIZED: An embedded system is a computer system design to perform one or a few dedicated function often with real time computing constraints. It is embedded as part of a complete device often including hardware and mechanical parts.
Design: To decide upon the look and functioning of (a building, garment or other object) typically by making a detaile