DESIGN AND IMPLEMENTATION
OF QUERY AND COMMENDATION SYSTEM
CHAPTER ONE
1.0
INTRODUCTION
1.1BACKGROUND OF STUDY
In
an Academic environment such as
universities , polytechnics and collages information sharing is very necessary
and important to the school administration ,for decision making to be effective
and for information to get to the school administration very quick and easily
this work try to examine current system, which is a manual way of sharing and
collecting information from various schools (faculties) and departments, which
is done by issuing a written document (written letter ) to secretory or
messenger to deliver it a concerned destinations and the respond is sent the
same way it had been delivered. Since information is very important in an
organization for the continuity and success, therefore it is very important to
address the issue of information delivery system used within the organization.
The proper, efficient and effective delivery of information must be put in
place. In an organization that has many faculties and departments, operating on
manual or traditional way of information delivery will be very tedious and time
consuming. It may even lead to lose of information or file in course
accumulating the documents in the office. Therefore a computerized information
delivery system limited to only academic institution, it is a problem face by
man organizations today.
This
work try to provide an alternative and effective way of writing
query (information) by the higher administration and getting responses
from the destinations , by designing a software application for sharing this information within the
university environment among the school higher administration, faculties and
departments.
1.2
STATEMENT OF PROBLEM
The
problem of information distribution and collection within an organization
especially in an academic environment
such as technology schools ,using manual way of querying and getting
responses is a problem and it has being existing for long time. Thus it is not
limited to only technology school is extended to all higher institutions
,secondary schools even to the basic educational level and private
organizations where many department are involved and their activities involves
collection or sharing and querying other departments for information to be
gathered, then providing an alternative and effective method is necessary.
With effective software application
development it will solve part of the challenges facing by these organizations.
1.3
SIGNIFICANCE OF THE STUDY
The
issue of dissemination and collection of information among staffs in university
is very important issue which determined the kind of decision to be made, and
also for ensuring the continuity of the institution activities.
The
study is significant because it will provide an alternative and effective
system for information delivery in the university environment, by developing a
software application for easy and quick delivering and responses to query in
the university environment (federal university of technology Minna).
1.4
AIM AND OBJECTIVES
The
aim of this work is to develop a computerized query commendation system.
The
aim would be used to achieve the following
§ To
study the current way of query delivery system in the university.
§ To
design an electronic based system for delivery
query for administrative board,
§ To
evaluate the performance of the designed system.
1.5 SCOPE
AND LIMITATION OF STUDY
This
project work intends to look into the query and commendation issuing
(information)and delivering system in
the university environment with particular reference to the administrative
board of decision makers to head of department level and staff.
An
educational institution as university is a very huge and complex system and
collection of data from the higher level of the administration as senate is not
easy.
It has been said that designing or developing
of software application work never complete at a hand, therefore this work is
limited to higher level of the administrative staff(from the vice chancellor
level to the head of department level ) of federal university of technology
Minna.
The
last but not the least limitation is intellectual in nature since no work can
be above the intellectual ability of its writer.
1.6
OPERATIONAL DEFINITION OF TERMS
–QUERY:– In this work it means
information, summon or question.
–ISSUING:– It means delivery or sharing.
–
COMMENDATION:- It means appraise or
information.
–CULTURER STATUS:-It means rules and
regulations for operating in the organization.